In short
Please use this console with our mock-ups, or with fictional or fully anonymised data. Do not paste real client or personal information into it, and in particular nothing about anyone's health or injuries. If you want to check real documents, the licensed appliance runs inside your own network and sends us nothing at all.
We set no cookies, sell nothing, build no marketing lists and make no automated decisions about you.
Who we are
Apex Data Routing is the controller of the personal data described here. Contact us about anything in this notice at hello@apexdatarouting.co.uk.
This notice covers the evaluation console at console.apexdatarouting.co.uk and the licence enquiry form on it. It does not cover the licensed appliance: that runs on your own infrastructure, and nothing it processes ever reaches us (licence clause 3.1).
What reaches us, and why
| What | Why | How long | Legal basis |
|---|---|---|---|
| What you paste or type into the console | To run the check you asked for and show you the result. | Held in memory only while the check runs. If you use Step 3, its working copy is kept in memory until 30 minutes after you last used it, then discarded. Our application does not write it to disk or log it, and we do not look at it. | Our legitimate interest in running the demonstration you asked for. |
| Your IP address | To apply the limit of five runs a minute, so one visitor cannot use up the console for everyone, and to keep the service secure. | Held in memory for the one-minute window. It is not written to our application's logs or kept in our visit counts. Our hosting and network providers may record it in their routine access logs, which they keep for a limited period to run and protect the service. | Our legitimate interest in keeping the service available and secure. |
| Anonymous visit counts | To know which of our links brought a visit and which steps of the console were used. | Counts only. No cookie, no identifier stored in your browser, and no IP address, so they are not linked to you. | Not personal data. |
| The enquiry form: your work email, your firm's name and its FCA reference number | To reply to your enquiry and, if you go ahead, to arrange a licence. An automatic reply with our plans is sent to the email you give. | For as long as we need to deal with your enquiry, and no longer than 24 months after our last contact unless you become a customer. | Our legitimate interest in answering you, and steps you asked for before entering a contract. |
Who else handles it
- Render Services, Inc. hosts the console, on servers in the United States.
- Cloudflare, Inc. carries traffic to and from the console on Render's behalf.
- Formspree passes the enquiry form on to our mailbox, and Resend sends the automatic reply. Both are based in the United States.
- Zoho provides our mailbox, where enquiries are kept.
Each acts on our instructions under its own data processing terms. Where they handle personal data in the United States, the transfer relies on the safeguards those terms provide, such as the UK International Data Transfer Addendum or the UK Extension to the EU-US Data Privacy Framework. We share your data with nobody else, unless the law requires it.
Your rights
You can ask us for a copy of your personal data, or ask us to correct it, delete it, restrict how we use it or stop using it. Email hello@apexdatarouting.co.uk and we will reply within one month. Anything you pasted into the console will already have been discarded, as described above.
If you are unhappy with how we have handled your data, you can complain to the Information Commissioner's Office at ico.org.uk/make-a-complaint.
This notice sits alongside the licence: clause 13 covers the evaluation console. Read the licence.